At Crafty Wizards we have a range of policies and procedures related to privacy and GDPR. We take privacy seriously. For more detailed information regarding GDPR please contact us. Below is one of our policies regarding our data protection and confidentiality:
EYFS: 3.9 – 3.20, 3.29, 3.69-3.72,3.80
At Crafty Wizards Pre-Schools
we are vigilant in our recruitment procedures aiming to ensure all people
working with children are suitable to do so. We follow this procedure each and
every time we recruit a new member to join our team.
Legal
requirements
● We abide by all legal requirements relating to safe recruitment set out
in the Statutory Framework for the Early Years Foundation Stage (EYFS) 2021 and
accompanying regulations
● We also follow any requirements or guidance given by the Disclosure and
Barring Service (DBS) in relation to carrying out checks; and abide by the
employer’s responsibilities relating to informing the DBS of any changes to the
suitability of their staff, whether this member of staff has left the
pre-school or is still under investigation. Please refer to the child
protection/safeguarding policy for further information.
Procedures
It is our intention to
respect the privacy of children and their families and we do so by:
● Storing confidential records in a locked filing cabinet or on the office
computer with files that are password protected
● Ensuring staff, student and volunteer inductions include an awareness of
the importance of the need to protect the privacy of the children in their care
as well as the legal requirements that exist to ensure that information
relating to the child is handled in a way that ensures confidentiality. This
includes ensuring that information about the child and family is not shared
outside of the pre-school other than with relevant professionals who need to
know that information. It is not shared with friends and family, discussions on
the bus or at the local bar. If staff breach any confidentiality provisions,
this may result in disciplinary action and, in serious cases, dismissal.
Students on placement in the pre-school are advised of our confidentiality
policy and required to respect it
● Ensuring that all staff, volunteers and students are aware that
information about children and families is confidential and only for use within
the pre-school and to support the child’s best interests with parental
permission
● Ensuring that parents have access to files and records of their own
children but not to those of any other child, other than where relevant
professionals such as the police or local authority children’s social care team
decide this is not in the child’s best interest
● Ensuring all staff are aware that this information is confidential and
only for use within the pre-school setting. If any of this information is
requested for whatever reason, the parent’s permission will always be sought
other than in the safeguarding circumstances above
● Ensuring staff do not discuss personal information given by parents with
other members of staff, except where it affects planning for the child's needs
● Ensuring staff, students and volunteers are aware of and follow our
social networking policy in relation to confidentiality
● Ensuring issues concerning the employment of staff remain confidential
to the people directly involved with making personnel decisions
Ensuring any concerns/evidence relating to a
child's personal safety are kept in a secure, confidential file and are shared
with as few people as possible on a ‘need-to-know’ basis. If, however, a child
is considered at risk, our safeguarding/child protection policy will override
confidentiality.
